CEO Office Operations Coordinator

CEO Office Operations & Project Coordinator

Bites.com and Uniqueorn PX are seeking a highly organized and proactive coordinator to work directly with the CEO and keep priorities moving across technology, client operations, design, and construction.

Responsibilities

Turn meetings and CEO directions into clear tasks, deadlines, and follow-ups.

Coordinate with internal teams and ensure assigned work is completed.

Support client onboarding, training, implementation, and launches.

Test systems and workflows, document problems, and follow corrections through completion.

Coordinate communication with clients, contractors, consultants, and vendors.

Organize meetings, action items, project records, and status reports.

Identify delays or blockers early and escalate them with recommended solutions.

Provide concise daily and weekly progress updates to the CEO.

Create checklists and simple processes that improve accountability.

Qualifications

Exceptional organization, communication, and follow-through.

Experience in project coordination, operations, executive support, client success, or implementation.

Comfortable working across both technology and construction-related projects.

Able to manage multiple priorities and stakeholders independently.

Confident following up persistently while remaining professional.

Strong written and spoken English.

Detail-oriented, dependable, discreet, and solution-focused.

This is not a traditional administrative assistant role. The ideal candidate takes ownership, closes communication gaps, and makes sure important work reaches completion.

To apply, submit your resume with a short introduction explaining why you are a strong fit for this role.