Luxury Event Coordinator

Luxury Event Coordinator

WatchTime is seeking a highly organized, proactive Temporary Event Assistant to support the final month of planning and execution for WatchTime New York (WTNY), a major luxury watch collector event in New York City.

This is a hands-on role supporting the Event Director across event logistics, administration, organization, marketing, exhibitor coordination, and on-site execution.

What you'll do

- Administrative and organizational support for the Event Director- Tracking event details, deadlines, schedules, vendors, and exhibitor needs- Assisting with brand/exhibitor communications and follow-up- Organizing event materials, credentials, signage, shipping, and supplies- Supporting marketing, guest communications, lists, and event-related outreach- Assisting with venue and production logistics- Helping prepare run-of-show documents and other event materials- On-site support before and during WTNY- General troubleshooting and whatever it takes to keep things moving

About you

You're detail-oriented and calm under pressure. You're comfortable juggling multiple moving parts and don't mind rolling up your sleeves on tasks big and small. Experience in event planning, luxury hospitality, or a similar environment is a plus — but a sharp eye, a strong work ethic, and the ability to communicate clearly matter most.

Nice to have

- Prior experience assisting with large-scale or luxury events- Familiarity with event logistics, credentialing, or vendor coordination- Comfort with marketing tasks and guest list management

What to expect

This is a temporary position covering the final month of preparation leading up to and through WatchTime New York. Hours will be intensive, especially in the days immediately before and during the event. You'll be working closely with a small, dedicated team in a high-stakes environment where no two days look alike.